Stages of registering a transport company in Poland
Using our experience in supporting the registration of transport companies and further servicing such businesses, we will help you register a transport company, taking into account many practical nuances in the future and will become your guide and reliable partner in all accounting and legal aspects of running a transport business.
Registration of a company or activity of government officials
1. Choosing a form of doing business
The most common form of doing business in Poland for foreigners is a limited liability company, although other forms of doing business are also available to foreigners and may be more convenient.
We will select the most profitable form of doing business in Poland, taking into account your nuances, as well as planned development.
2. Business registration
Theregistration process consists of several stages:
- obtaining PESEL numbers for founders and board members, as well as electronic digital signatures - 1 business day
- company registration in KRS – 3 – 10 working days,
- opening a bank account and signing an agreement for a legal address and accounting - 1 business day;
- registration with the tax office and ZUS - registration as a Polish VAT payer - 1 working day, registration as a UE VAT payer - from 30 days;
- filling out and submitting a declaration for payment of tax from the authorized capital of PCC-3;
- filling out and submitting a declaration with additional data for the tax office NIP-8;
- preparation of other accompanying documents for proper registration with the tax office;
- registration of the company in the Central Register of Real Beneficiaries.
You don’t need to worry about the timeliness and completeness of the process; we will ensure timely preparation for submitting the necessary documents and will try to ensure that the entire process takes as little time as possible.
As a result of registration, the company is transferred to the accounting company ready for work and with all the necessary documents.
3. Purchase of vehicles.
After registering a company with KRS, members of the company’s board can search and purchase vehicles, because their presence will be necessary at the stage of obtaining a transport license.
Cost - On average 30,000 - 40,000 Euros for a 4-5 year old tractor.
4. Obtaining a license for cargo transportation
The process of obtaining a license is described in more detail in the articles - How to open a transport company in Poland. Cargo transportation from 3.5 tons andHow to obtain a transport license for international transport in Poland, here we will go through the main stages.
Preparation for obtaining a license:
- purchase or rental of vehicles;
- signing an agreement with the transport manager;
- signing a contract for transport services (parking, maintenance);
- carrier liability insurance;
- official payments for the administrative procedure.
After all the preparatory stages and submission of documents for a license, the procedure itself takes about 14 working days.
5. Employment of drivers and legalization of stay of drivers
Due to the shortage of C+E category drivers in Poland, almost all Polish companies are “hunting” for drivers from Ukraine and Belarus.
We will help you go through all stages of employment as a foreign driver in Poland:
- obtaining a work permit;
- obtaining a work visa on the basis of a work permit (citizens of countries with a visa-free regime can work on a work permit for 90 days every six months without a visa);
- driver training - European code 95;
- medical, psychological examination and occupational safety instruction;
- obtaining a Kerovka certificate - a document that confirms that the driver is legally employed and meets all the requirements for professional drivers.
6. Conclusion of an agreement with a logistics company
Our specialists will help you find logistics companies that will provide work for your company and conclude contracts with them.
7. International transport permits for a Polish company
Every day we help transport businesses in carrying out transportation between the countries of the European Union and outside the European Union, accompanying the process of obtaining the necessary permits from GITD
Permission types:
- two-way resolution;
- transit permission;
- general resolution (combines the previous two);
- transport permit kr - 3 (from third countries).
- EKMT authorization - a book that allows the implementation of an unlimited number of courses between participating countries.
Send your request for supporting the registration of a transport company in Poland and our consultant will contact you to coordinate the next steps.
